Record · Accounting & bookkeeping
Every UAE business must keep accounting records, VAT-registered or not, and stays responsible for them when the work is outsourced. ebs Chartered Accountants runs the whole cycle for each of your entities: transactions posted, supplier invoices matched and paid on time, every month closed on a reconciled trial balance, and year-end financial statements your auditor can test without asking for figures to be rebuilt.
Record
What we do
Sales invoices, purchase invoices, expenses, journals and month-end entries posted daily, weekly or monthly, at the frequency each entity's volume needs. Where you run several entities, the balances between them are agreed each month so both sides match.
One intake point for supplier invoices and expense claims, three-way matching to the purchase order and delivery, approval workflows with separation of duties, payment runs for your authorisation and supplier statements reconciled to the ledger.
Supplier records kept with the verification evidence FTA Decision No. 13 of 2026 expects before you deduct input VAT: identity, real place of business and, above AED 375,000 of supplies in 12 months, the supplier's bank account.
Every bank and card account reconciled, accruals and prepayments posted, and each month closed on a trial balance with schedules supporting each line of the balance sheet, followed by the monthly reports.
Each invoice and receipt kept with its transaction as a complete, legible copy, all pages in order, as FTA Decision No. 4 of 2026 requires. The records stay yours. If you leave, we hand everything over within 7 working days.
Stock count recorded, fixed-asset register updated and a full set of financial statements prepared under IFRS, IFRS for SMEs or, where revenue allows, the cash basis.
Lead schedules, reconciliations and supporting documents for every balance, organised the way auditors work. We answer your independent auditor's queries, post the agreed adjustments and hand the final figures to the corporate tax return.
How it works
To start
We review how the books are kept today, transaction and supplier volumes by entity, the year end and what is overdue, then recommend a package.
At the start
Chart of accounts and software set up, approval limits and separation of duties agreed, and a clear route for documents to reach us.
Varies
If the books are behind, we bring them up to date first, working from bank statements and source documents.
Ongoing
Transactions posted at the agreed frequency, supplier invoices matched and scheduled for payment, and every bank and card account reconciled.
Every month
Trial balance, schedules and monthly reports produced, then taken through with management at a monthly meeting.
Every year
A pre-close review before the year ends, then the financial statements, the audit-ready file and support through the audit, in time for the corporate tax return.
What you get
Know the law
Anyone conducting business in the UAE, or with an obligation under a tax law, must keep accounting records and commercial books.
Federal Decree-Law No. 28 of 2022, Art. 4
Corporate tax records must be kept for 7 years after the end of the tax period they relate to.
Federal Decree-Law No. 47 of 2022, Art. 56
A business may have a third party, such as an outsourced bookkeeper, keep its records, but the business remains legally responsible for keeping them and keeping them safe.
FTA Decision No. 4 of 2026, Art. 4
From 1 October 2026, before deducting input VAT, a business must check each supplier on first dealing and at least every 12 months, check each supply, and keep a documented verification policy and the evidence.
FTA Decision No. 13 of 2026, Arts. 3 to 6
IFRS is the default accounting standard. IFRS for SMEs may be used where revenue does not exceed AED 50 million.
Ministerial Decision No. 114 of 2023, Art. 4
For tax periods starting on or after 1 January 2025, audited financial statements are required where revenue exceeds AED 50 million, for every Qualifying Free Zone Person and for every Tax Group.
Ministerial Decision No. 84 of 2025, Art. 2
Separately, company law requires every joint stock company and limited liability company to have its accounts audited by an auditor every year.
Federal Decree-Law No. 32 of 2021, Art. 27
Yes. We keep a separate set of books for each legal entity and close them on the same monthly timetable. Balances between the entities are agreed each month, so intercompany differences are found while they are small. Each entity's reports and year-end statements come from its own reconciled ledger.
Daily, weekly or monthly, depending on transaction volumes and how current management needs the numbers to be. Whatever the frequency, every bank and card account is reconciled and each month closes on a trial balance and a set of monthly reports.
The whole payables cycle: invoice intake and coding, three-way matching against the purchase order and the delivery record, approval workflows, payment runs, supplier statement reconciliation and aged payables reporting. Payments are released only under the authorisation workflow you approve, and the person who approves an invoice is not the person who pays it.
Your business is. FTA Decision No. 4 of 2026 allows a business to have a third party keep its records, but the business remains legally responsible for keeping them and keeping them safe. That is why we keep complete records to the FTA's standards, and hand everything back within 7 working days if you leave.
Possibly, for two separate reasons. For corporate tax, tax periods starting on or after 1 January 2025 need audited financial statements if revenue exceeds AED 50 million, and for every Qualifying Free Zone Person and Tax Group. Separately, company law requires every LLC and joint stock company to have its accounts audited every year. Many free zones also set their own audit and filing requirements.
No. We keep and close the books and prepare the financial statements, and an independent auditor audits them, so the audit stays genuinely independent. We prepare the audit file, answer the auditor's queries and support you through the audit.
We work in Zoho Books, Xero, QuickBooks and Tally, and can keep the books in the system you already use. We are a Zoho Advanced Partner, and every package includes free setup: the chart of accounts, the software and Zoho Books training.
Accounting and bookkeeping are included in all four of our fixed monthly packages, which differ in the reporting, compliance and support they add. Payables management is part of the Enterprise package. You can compare what each package includes at /pricing/, and where none fits we scope a package around your entities.
Often needed together
Talk to us
Tell us how many entities you run, your year end, how the books are kept today and roughly how many transactions and supplier invoices each handles a month. We will recommend a package and set out what to fix first. The first consultation is free.
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